How to Clean and Maintain Your Pre-Owned Office Furniture

Buying pre-owned office furniture is a smart and sustainable choice. It saves money, reduces environmental impact, and often gives you access to high-quality pieces at a fraction of the cost. But to get the most out of your investment, proper cleaning and maintenance are essential.

Whether you’ve furnished an entire office with second-hand desks, chairs, and cubicles—or just added a few pieces—this guide will help you keep everything looking professional and functioning well for years to come.

1. Start with a Deep Clean

Before you place or use your pre-owned furniture, give each item a thorough initial cleaning.

For Desks, Tables & Hard Surfaces:

• Use a mild dish soap and warm water with a soft cloth.

• Avoid abrasive cleaners that can scratch wood or laminate.

• For deeper grime, try a vinegar-water mix or gentle all-purpose cleaner.

For Upholstered Chairs:

• Vacuum thoroughly to remove dust and debris.

• Spot clean stains with a mix of mild detergent and water.

• Consider using a fabric-safe disinfectant spray for shared seating.

For Leather or Faux Leather:

• Wipe down with a damp cloth.

• Use a leather conditioner to restore softness and shine.

• Avoid harsh chemicals or alcohol-based cleaners.

2. Dust Weekly to Maintain Appearance

Dust can build up quickly—especially in busy offices. Regular dusting not only keeps your furniture looking great but also extends its lifespan.

Quick Tips:

• Use a microfiber cloth or electrostatic duster.

• Dust shelves, cubicle panels, chair arms, and desk surfaces weekly.

• Don’t forget areas like under chairs or cable management trays.

3. Tighten, Lubricate, and Adjust

Pre-owned furniture often has a few miles on it, so regular inspection of moving parts is key.

What to check:

• Desk drawers: Make sure tracks are clean and screws are tight.

• Chairs: Inspect wheels, gas lift cylinders, and armrests.

• Cubicles: Check panel connectors and bracket stability.

Apply WD-40 or similar lubricants to squeaky or stiff joints. Tighten any loose screws or bolts with basic hand tools.

4. Protect Surfaces from Daily Wear

Preventative care goes a long way in maintaining your furniture's value and appearance.

Easy Ways to Protect:

• Use coasters and desk mats to avoid water rings and scratches.

• Add felt pads to the bottom of desk accessories or monitors.

• Avoid overloading shelves or drawers, especially on older units.

5. Handle Upholstery and Cushions with Care

For fabric office chairs and cubicle panels, keeping them clean helps maintain air quality and comfort.

Monthly Maintenance:

• Vacuum to remove dust, lint, and allergens.

• Use fabric protectors or covers in high-use areas.

• Rotate usage if possible to even out wear on certain pieces.

For deep stains or odors, consider professional upholstery cleaning once or twice a year.

6. Repaint or Refinish When Needed

If a surface gets scratched or scuffed over time, you don’t necessarily have to replace the item.

Refresh Ideas:

• Touch up metal legs or file cabinets with spray paint.

• Refinish wood with polish or a fresh coat of stain.

• Replace or recover chair cushions for a brand-new look.

Small cosmetic updates can breathe new life into an older piece.

Final Thoughts: A Little Maintenance Goes a Long Way

Pre-owned office furniture can serve your business well for many years—as long as it’s properly cared for. With a simple cleaning routine and periodic maintenance, your workspace will stay clean, functional, and professional-looking.

Bonus Tip: Keep It Green

Many cleaning supplies contain harsh chemicals that can be harmful to both furniture and indoor air quality. Choose eco-friendly, non-toxic products to align your office maintenance with your sustainability goals.

Want help choosing easy-care furniture or recommendations for professional cleaning services? Contact us anytime—we’re here to help you get the most out of your office investment.